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Template · Client
Fee Payment Terms Clause for Accountants
Set clear payment expectations before work starts.
Built by a practising Chartered Accountant · Unlimited users · 60-day free trial · Last updated 23 September 2026
Quick answer
This editable clause covers the fee basis, invoice trigger, due date, payment method, disputes and the circumstances in which work may pause. Adapt it to the engagement and have a suitably experienced adviser review it. Remindoo does not invoice or collect payments; the clause belongs in your approved engagement process.
Who is this sent to, and when?
- Sent to
- Client
- When to send it
- Before the engagement starts or pricing changes
How should you use this fee payment terms clause for accountants?
Adapt every bracketed field, check the facts and have the appropriate person approve the final wording before use.
A template improves consistency, but it cannot account for every engagement, client relationship or legal and regulatory requirement.
- Replace every bracketed field
- Check dates, scope and recipients
- Keep evidence of approval and sending
- Escalate unusual or disputed cases
Preview the template
Template only. Review with a solicitor or your professional body before use.
Fee Payment Terms Clause for Accountants
Fee payment terms
Our fees for the services in this engagement are [Amount or Pricing Basis]. We will issue invoices [Invoice Trigger/Frequency]. Payment is due within [Number] days by [Payment Method].
Please raise any invoice query within [Number] days, explaining the disputed amount and reason. Undisputed amounts remain payable by the due date.
If an amount remains unpaid after [Number]
Preview shows the opening and key sections. The full editable file is free to download below.
See it working with your own clients
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Send this from Remindoo
Save it once in Remindoo and send it from there. Store the wording as an email template, then use tokens so client names, company numbers and dates fill in automatically. Send it to one client or to a filtered group with bulk client emails. For requests that repeat, pair it with automated reminders and a recurring task so it goes out every period without anyone remembering. For engagement letters and proposals, use proposals and letters of engagement with e-signatures.
What are the common mistakes?
- Sending the template without replacing every bracketed field
- Using wording that does not match the engagement or facts
- Failing to keep a dated copy of the final communication
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Frequently asked questions
Can I use this without editing it?
No. Replace every bracketed field and adapt the wording to the facts, engagement and current guidance.
Is this legal or regulatory advice?
No. It is a practical starting template. Take appropriate advice where the message affects rights, scope, liability or a regulated process.
Can I send it from Remindoo?
You can use Remindoo's email templates and tokens for supported client communication. Check the final recipient and content before sending.
Should I keep a copy?
Yes. Keep the approved final version, sending date and any response in the client record.
Can my team change the wording?
Set an approval rule for material changes and keep the master wording under review.
How often should the template be reviewed?
Review it when the underlying process or guidance changes, and at a regular interval set by the firm.
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Sources
Last updated 23 September 2026. General guidance, not regulatory advice.
Why organised billing matters for accounting firms
Late or missed invoices quietly damage cash flow. Linking billing to the services you have agreed with each client makes it easier to charge for all the work you deliver.
Healthier cash flow
Invoices raised on time, with a clear record of what is outstanding, reduce the time spent chasing payment.
Fewer missed charges
When fees are tied to agreed services, one-off extras and recurring work are less likely to be forgotten.
Fewer fee disputes
Clients who signed a proposal or engagement letter setting out the fee are less likely to challenge an invoice.
Better pricing decisions
Seeing what each client pays alongside the work involved shows where fees need reviewing.
Practical tips from UK practice
- Agree fees in a signed proposal or engagement letter before work starts.
- Keep your services catalogue up to date, so prices on new proposals are consistent.
- Review unpaid invoices every week, not only at month end.
- Review fees annually, and be ready to explain changes in scope.
Related Remindoo features
Written and reviewed by Waqas Sagar ACA FCCA FMAAT, Chartered Accountant with 18+ years in practice. Founder and MD of Accotax, an ICAEW, ACCA and AAT regulated London practice that has served over 5,000 clients, and founder of Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
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