As of September 2026
Remindoo vs Karbon Alternative UK
Remindoo vs Karbon is a comparison for UK accountancy firms that need practice management, CRM, deadlines, AML, proposals and client communication. Remindoo's strongest fit is firms wanting per-client pricing, unlimited users and UK workflow language in one system.
Verdict for UK accountancy firms
Pricing that scales with clients
Remindoo charges per client with unlimited users, so adding staff does not add licence costs.
Built for UK practices
Companies House sync, built-in digital AML and UK deadline workflows sit in one system.
Check Karbon for your firm
Review Karbon's current pricing and features with the vendor before deciding.
Remindoo vs Karbon: feature by feature
51
Features both Remindoo and Karbon offer
35
Features in Remindoo not fully offered by Karbon
11
Modules compared side by side
Pricing & plans4 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Pricing Model | Per-client Unltd users | Per-user |
| ~Monthly Cost 100 clients / 5 users | Contact* Unltd users | ~$445 5×£89/mo |
| Unlimited Users | Yes | No |
| Free Trial | 60 days | Yes |
Apps & access1 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Mobile App | No | Yes |
Task Management14 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Quick & Detailed Task Creation | Yes | Yes |
| Recurring Tasks | Yes | Yes |
| Global Search | Yes | Yes |
| Strong Filters (tag/status/etc) | Yes | Yes |
| Task Card / Details / Timeline | Yes | Yes |
| Subtasks & Checklists | Yes | Yes |
| Comments & Threaded Discussions | Yes | Yes |
| Mentions / @Tagging Colleagues | Yes | Yes |
| Time Recording on Tasks | Yes | Yes |
| Bulk Actions (reassign/archive/delete) | Yes | Partial / add-on |
| Internal & External Deadlines | Yes | Yes |
| Snooze Tasks | Yes | No |
| Customise Task Page View | Yes | Yes |
| Job Phases / Workflow Stages | Yes | Yes |
Client Management17 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Centralised Client CRM | Yes | Yes |
| Client Notes, Timeline & Journey | Yes | Yes |
| Tag Clients | No | Yes |
| Client Portal | Yes | Partial / add-on |
| Branded Client Portal | Not yet | Partial / add-on |
| Client Onboarding | Yes | Yes |
| Clients Onboard Themselves | Yes | No |
| Companies House Sync | Yes | No |
| Manual AML Records | Yes | No |
| Digital AML Built-in (from £1) | Yes | No |
| Risk Assessment per Client | Yes | No |
| Auto AML / ID Check (via integration) | Yes | No |
| Bulk Client Management | Yes | Partial / add-on |
| Capacity Planning | Yes | Yes |
| View Total Fee & Hours/Client | Yes | Yes |
| Multiple Contacts per Client | Yes | Yes |
| Send Newsletter / Bulk Email | Yes | No |
Email & Communication11 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Email Integration (365/Gmail) | Yes | Yes |
| Email Triage | Yes | Yes |
| Save Emails to Client Records | Yes | Yes |
| Send Emails from Own Domain | Yes | No |
| Automated Email Reminders | Yes | Yes |
| Reusable Email Templates | Yes | Yes |
| Dynamic Tokens in Emails | Yes | Yes |
| Bulk Messaging to Clients | Yes | No |
| Client Chat / Secure Messaging | No | Yes |
| SMS Notifications | No | No |
| In-System Notifications | Yes | Yes |
Analytics & Dashboard9 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Dashboard (tasks/deadlines) | Yes | Yes |
| Workload / Capacity Dashboard | Yes | Yes |
| Team Performance & Time | Yes | Yes |
| Revenue & Fee Overview | Yes | Yes |
| Upcoming & Overdue Deadlines | Yes | Yes |
| Client Growth Trend | Yes | No |
| Client Movements Dashboard | Yes | No |
| Conversion Insights (leads/props) | Yes | No |
| Employee Reporting | Yes | Yes |
Services & Workflow8 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Unlimited Services & Workflows | Yes | Yes |
| Workflow Automation | Yes | Yes |
| Custom Fields per Service | Yes | Yes |
| Trigger Date Linkage | Yes | Yes |
| Frequency Options (daily-monthly) | Yes | Yes |
| Service Type (internal/external) | Yes | No |
| Estimated Time per Service | Yes | Yes |
| Intelligent Deadline Automation | Yes | Yes |
Team & Collaboration2 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Create Teams & Assign Leads | Yes | Yes |
| Role-Based Permissions | Yes | Yes |
Leads Management8 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Full Leads Module | Yes | Yes |
| Lead Pipeline (visual Kanban) | Yes | No |
| Lead Capture Forms (embeddable) | Yes | No |
| Lead Notes & Tasks | Yes | Yes |
| Lead Source Tracking | Yes | Partial / add-on |
| Custom Lead Statuses | Yes | Partial / add-on |
| Round Robin Lead Assignment | Yes | No |
| Convert Lead → Client | Yes | Yes |
Proposals & Engagements11 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Proposal Templates | Yes | Yes |
| Branded Proposal | Yes | Yes |
| E-Signatures on Proposals | Yes | Yes |
| Letter of Engagement | Yes | Yes |
| Letter of Disengagement | Yes | No |
| Professional Clearance Letters | Yes | No |
| Product / Services Catalogue | Yes | No |
| Add Prices to Catalogue | Yes | Yes |
| Conditional / Variable Pricing | Yes | No |
| Pricing Tool / Calculator | Yes | No |
| Convert Proposal → Client | Yes | No |
Integrations & Compliance17 rows
| Feature | Remindoo | Karbon |
|---|---|---|
| Companies House | Yes | No |
| HMRC liabilities visibility (no filing) | Yes | No |
| Xero Integration | Yes | Yes |
| QuickBooks Integration | Yes | Yes |
| FreeAgent Integration | Yes | No |
| Calendar / Appointment Booking | Not yet | Yes |
| Payments Integration | Yes | Yes |
| Zapier / Third-party | Not yet | Yes |
| HMRC (MTD) integration | Not yet | No |
| Cyber Essentials / SOC 2 | Not yet | Yes |
| GDPR / UK Data Hosting | Yes | No |
| Adfin | Yes | No |
| Crezo | Not yet | No |
| TaxCalc | Not yet | No |
| Crezco | Not yet | No |
| RQ | Not yet | No |
| Go Cardless | Yes | No |
Competitor details come from Remindoo's own research using publicly available information (pricing estimates as of June 2026, based on 100 clients and 5 users). Features and prices change, please verify with each vendor before deciding.
Karbon pricing vs Remindoo
Taken from Karbon's pricing page on 29 September 2026. Prices can change, so check their site before deciding.
Karbon
Per user, per month · US dollars (as shown on their site)
Team (1–9 people)
$59 per user/month paid annually
or $79 per user/month paid monthly
Business (10–75 people)
$89 per user/month paid annually
or $99 per user/month paid monthly
Enterprise (100+ people)
Contact Karbon
- Their site says monthly billing is only available for teams of 4 or more.
- Every team member who needs access is a paid user.
Remindoo
Per client, per month · Pounds sterling, ex VAT
- Unlimited users on every plan, so adding staff doesn't add cost.
- Core and Growth plans, monthly or yearly (yearly saves 10%).
- Price is based on how many clients you manage.
Questions about switching
Yes, Remindoo can be considered where UK practice workflows, per-client pricing and unlimited users are important selection criteria.
Yes. Migration help is available, and the scope depends on the client data and workflows being moved.
Choosing the right practice management software can significantly impact how efficiently an accounting firm operates. From managing recurring work and client communication to proposals, compliance, and team collaboration, firms need software that supports their day-to-day operations without creating unnecessary complexity.
Both Remindoo and Karbon are designed to help accounting firms manage workflows and client relationships, but they take different approaches. Karbon is known for its collaboration and workflow automation capabilities. At the same time, Remindoo focuses on helping UK accounting firms centralise CRM, recurring work, compliance visibility, proposals, email triage, and operational management in a single connected platform.
Comparing Remindoo And Karbon Features
The comparison below highlights key features available in Remindoo and Karbon as of June 2026.
What Makes Remindoo Different From Karbon?
Karbon has established itself as one of the most recognised practice management platforms globally. Its strengths lie in enterprise collaboration, workflow automation, deep email integration, and AI-driven communication management. For firms with larger teams and complex internal processes, these capabilities can provide substantial operational value.
Remindoo takes a different approach by focusing on operational centralisation for UK accounting firms. CRM, recurring tasks, email triage, proposals, compliance visibility, Companies House Sync, AI summaries, and client communication are brought together in a single platform. This allows firms to manage more of their day-to-day operations without relying on multiple disconnected systems.
Which Platform Is Better For UK Accounting Firms?
The right choice depends on your firm’s priorities.
If your firm requires advanced workflow automation, sophisticated email collaboration, and enterprise-level process orchestration, Karbon may be the stronger fit. Its automation capabilities are among its key differentiators and are particularly valuable for larger teams.
If your priority is operational visibility, CRM, proposals, compliance management, recurring accounting workflows, Companies House integration, email triage, and AI-powered operational summaries, Remindoo offers a practical solution built around the needs of UK accounting and bookkeeping firms.
Remindoo vs Karbon Pricing
Remindoo is an all-in-one practice management system for UK accountants that centralises work, automates tasks, and replaces spreadsheets.
Most popular
Remindoo
From
/per month, per client
Essential practice management tools with client management, workflows, tasks, proposals, lead tracking, analytics, and team collaboration.
Advanced features including email triage, inbox management, enhanced client portal, and deeper analytics for growing firms.
Karbon
Team Plan
Annual Billing: $59/month per user Monthly Billing: $79/month per user
Business Plan
Annual Billing: $89/month per user Monthly Billing: $99/month per user
Enterprise Plan
Annual Billing: Custom Pricing Monthly Billing: Contact Sales
Why Choose Remindoo?
Remindoo is designed specifically for UK accounting firms that want greater visibility, operational consistency, and centralised management across clients, services, deadlines, communication, and compliance.
Client Management Beyond Basic Records
Remindoo provides client timelines, notes, multiple contacts, related clients, Companies House Sync, deadline tracking, and complete client visibility. This helps firms manage relationships more effectively while keeping all client information centralised.
Built-In CRM And Lead Tracking
Lead pipelines, lead capture forms, custom fields, custom statuses, and round robin assignment help firms manage new business opportunities without requiring separate CRM software.
Better Practice Visibility
Employee reporting , client growth trends, utilisation tracking, workload visibility, service time analysis, and revenue reporting help practice owners make informed operational decisions.
Comprehensive Task Management
Teams can create recurring tasks , subtasks, checklists, internal deadlines, external deadlines, comments, task timelines, and bulk actions. This helps standardise internal processes and improve accountability.
Proposals And Engagements Included
Proposal templates, engagement tracking, e-signatures, categories, products and services, and proposal management are available within the platform. This allows firms to manage the client journey from lead through to engagement.
Compliance And Operational Management Together
Manual AML, digital AML options, HMRC visibility, tax liability visibility, Companies House Sync , advanced employee roles security, and automated reminders help firms stay organised and compliant.
What Our Users Have to Say
Built for modern practices with powerful features that scale with your growth
Remindoo has completely transformed how we manage our client deadlines. The automated reminders and task templates have saved us countless hours each week.
Director @ BNW Accountants
The Companies House integration is a game-changer. We can onboard new clients in minutes rather than hours. The AML scoring feature helps us stay compliant effortlessly.
Director, Taxaccoelga Chartered Accountants
Remindoo makes client management effortless. The automation features save us time and ensure we never miss a follow-up.
Director @ Naseems
Managing deadline and task is much easier with remindoo, the most easy to use CRM.
Bookkeeper @ Bean Counter
Transform Your Accounting Practice with Remindoo
Manage clients, deadlines, recurring work, and team workflows from one place. Remindoo helps accounting firms save time, improve visibility, and never miss a deadline.
FAQs about Remindoo vs Karbon
Is Remindoo a good alternative to Karbon?
Yes. Remindoo is a strong alternative for UK accounting firms seeking CRM, recurring task management, email triage, proposals, compliance visibility, and operational centralisation.
Is Karbon suitable for larger accounting firms?
Yes. Karbon is particularly strong for firms requiring enterprise collaboration, workflow automation, and deep email integration.
Which platform is more focused on UK accounting firms?
Remindoo is specifically designed around UK accounting practice operations and compliance requirements.
Which platform offers advanced workflow automation?
Karbon provides advanced workflow automation capabilities, while Remindoo does not currently include advanced workflow automation as of June 2026.
Does Remindoo include Email Triage?
Yes. Remindoo includes Email Triage and communication visibility functionality.
Does Remindoo include AI features?
Yes. Remindoo includes AI Task Summaries, AI Client Summaries, and an AI Financial Assistant.
Does Karbon include AML verification?
No. AML verification requires an external provider.
Does Remindoo include Companies House Sync?
Yes. Companies House Sync is included within the platform.
Where can I learn more about Remindoo?
From Remindoo official website.
Where can I learn more about Karbon?
From Karbon official website.
Does Remindoo offer a free trial?
Yes. Remindoo offers a 60-day free trial.
Does Karbon offer a free trial?
Yes. Karbon provides a free trial option.
Every deadline. Every client. One system.
Start with the workflows that cause the most chasing, then bring leads, AML, proposals and clients into the same calm operating system.
Why recording every task matters in an accountancy practice
Accounting firms run on deadlines: VAT returns, payroll, confirmation statements, accounts and Self Assessment. Recording every job as a task, with an owner and a date, is the simplest way to make sure nothing is missed.
Avoid penalties
HMRC and Companies House charge penalties for late filing. A task for every deadline, with an internal date before it, gives the team a buffer.
Nothing depends on memory
Recorded tasks mean work continues when someone is off sick, on leave or has left the firm.
Consistent quality
Subtask checklists make every job follow the same steps and reviews, whoever does the work.
Visibility for managers
Filters by owner, status and deadline show at a glance what is late, what is due and who needs help.
Practical tips from UK practice
- Set an internal deadline two to four weeks before every statutory deadline.
- Use recurring tasks for repeat work such as VAT, payroll and bookkeeping.
- Break larger jobs into subtasks, including a review step.
- Comment on the task instead of by email, so the history stays with the work.
Related Remindoo features
Written and reviewed by Annie, Product Lead at Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
Read all reviews on Trustpilot“With Remindoo, everything from the first enquiry to onboarding and ongoing client management is tracked in one place… It saves us hours and gives me, as a practice owner, complete visibility of where the firm stands.”
“The biggest benefit is having clients, tasks, deadlines, workflows, proposals and communication all organised in one place.”
“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”
“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”
