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Deadlines & compliance
Companies House Deadline Tracking for Accountants
Keep every private limited company's accounts and confirmation statement date visible and covered.
Built by a practising Chartered Accountant · Unlimited users · Free for 60 days
Companies House sync
Import company details and filing deadlines.
- Premier Books Consultancy
- Cranleys Chartered Accountants
- CJM Accountants
- Towpath Accounting Solutions
- Auditax International
- RS
Quick answer
Companies House deadline tracking means recording each company's accounts filing date (9 months after the accounting reference date) and confirmation statement date against their client record, with reminders set well ahead so records and information are gathered in time, not chased at the last minute.
What is Companies House deadline tracking and why does it matter for UK practices?
It's the discipline of knowing, for every limited company client, exactly when their accounts and confirmation statement are due, and having a system that surfaces that date early enough to act rather than relying on annual memory.
Private company accounts are due 9 months after the company's year end. The confirmation statement has its own annual due date, tied to the review period rather than the accounting year, which means a firm with 100 limited company clients is effectively managing 200 separate statutory dates.
| Filing | Deadline |
|---|---|
| Private company accounts | 9 months after the accounting reference date |
| Confirmation statement | Within 14 days of the end of the review period |
Because the confirmation statement date doesn't move with the accounting year, it's easy for it to be tracked separately, or not tracked at all, if a firm's system is built only around year-end work.
Why do Companies House deadlines keep slipping through the net?
Two separate dates per company
Accounts and confirmation statements don't share a deadline, so a system built around one often misses the other entirely.
New incorporations aren't captured immediately
If a newly formed company isn't added to the tracker at onboarding, its first confirmation statement date can be missed before anyone notices.
Spreadsheets don't scale with client numbers
A tracker that works for 30 companies becomes unmanageable at 150, with rows easy to overlook or accidentally delete.
No link between Companies House data and client records
Company numbers, dates and statuses are often re-typed by hand, introducing errors that compound over time.
Dormant and struck-off companies still need attention
Even inactive companies have filing obligations until formally dissolved, and these are easy to forget once they stop generating fee income.
What does a missed Companies House deadline cost an accounting firm?
Late filing penalties apply automatically and increase the longer accounts remain outstanding, and repeated late confirmation statements can prompt Companies House to consider striking the company off, both of which land as difficult conversations that damage client trust in the firm.
Beyond any penalty the client faces, the firm often bears the reputational cost: clients expect statutory compliance to be handled without fuss, and a missed Companies House date is one of the more visible ways an accountant can be seen to have fallen short.
How do you track Companies House deadlines properly? Step by step
- 1
Record the accounting reference date and confirmation statement date at onboarding
Capture both dates the moment a new limited company becomes a client, not after the first cycle.
- 2
Hold both dates on the client's own record
Keep accounts and confirmation statement deadlines together against the client rather than in separate service spreadsheets.
- 3
Set an internal deadline weeks ahead of the statutory date
Build in time to request records, resolve queries and prepare filings comfortably before the Companies House date itself.
- 4
Assign a named owner to each filing
Make sure someone specific, not 'the team', is responsible for each company's filings each year.
- 5
Review upcoming Companies House dates monthly
A monthly look across the client bank at what's due in the coming quarter catches clustering before it becomes a crunch.
- 6
Update dates whenever a client changes their accounting reference date
Shortening or extending a year end shifts the accounts deadline, so the tracker needs to reflect the change immediately.
- 7
Check dormant and struck-off companies separately
Review inactive entities periodically to confirm whether filings are still required or dissolution should be progressed.
How does Remindoo help with Companies House deadline tracking?
Remindoo's Companies House sync brings company details and filing deadlines straight onto the client record, cutting out manual re-typing of accounting reference dates and confirmation statement periods. From there, detailed task creation lets you set a deadline and named assignee for each filing, and automated reminders prompt the team well ahead of the statutory date rather than on it. Recurring tasks handle the annual repeat of the confirmation statement automatically, so it doesn't rely on someone remembering to create a new task each year. Strong task filters give a partner or manager a single view of every company's upcoming accounts and confirmation statement dates across the whole client bank, which is far harder to build and maintain reliably in a spreadsheet once client numbers grow into the hundreds.
Companies House sync
Import company details and filing deadlines.
See featureDetailed task creation
Set priority, assignee and deadline on every job.
See featureAutomated reminders
Timely prompts before work becomes urgent.
See featureRecurring tasks
Repeat work is created automatically on schedule.
See featureStrong task filters
Filter by tags, deadline, assignee and status.
See featureSpreadsheets vs Remindoo: what changes?
| Area | Spreadsheets & email | With Remindoo |
|---|---|---|
| Company data | Re-typed manually from Companies House | Synced onto the client record |
| Accounts deadline | Tracked in a year-end spreadsheet | Held with the client alongside all other work |
| Confirmation statement | Tracked separately, if at all | Recurring task generated automatically each year |
| Ownership | Assumed, not assigned | Named owner on every filing task |
| Firm-wide view | Built manually, quickly out of date | Filtered view updated in real time |
See it with your own clients
A 30-minute walkthrough using your services and deadlines.
Do dormant companies still need Companies House deadline tracking?
Yes. Dormant companies still have to file accounts and confirmation statements until they are formally dissolved, so they need the same ongoing tracking as active clients even though they generate little or no fee income.
It's worth reviewing dormant company clients periodically to check whether continuing to file is still the right decision for that client, or whether dissolution should be progressed instead.
“Automated reminders and task templates save countless hours each week.”
Frequently asked questions
When are private company accounts due at Companies House?
Private company accounts are due 9 months after the company's accounting reference date, which is usually the anniversary of the month end in which the company was incorporated.
How often is a confirmation statement due?
At least once every 12 months, filed within 14 days of the end of the review period, and it can be filed more often if company details change.
What happens if a confirmation statement is missed repeatedly?
Companies House can consider the company for compulsory strike-off, which is a far more serious outcome than the penalty attached to late accounts.
Can Remindoo pull deadlines directly from Companies House?
Yes, the Companies House sync feature imports company details and filing dates onto the client record, reducing manual data entry and the errors that come with it.
Is there a free trial to test this before committing?
Yes, Remindoo is free for 60 days, long enough to run at least one full month of Companies House deadline tracking across your client bank.
Does Remindoo file the confirmation statement for me?
No, Remindoo tracks the deadline and manages the task around it; the filing itself is still submitted through Companies House directly.
Ready to run a calmer practice?
See Remindoo with your own clients, or start free for 60 days with unlimited users.
Sources
Comparing options? Read our guide to accounting practice management software.
Last updated: . General guidance, not regulatory advice. Check with your professional body.
Why a single client record matters
When client details, deadlines, documents and conversations are spread across inboxes and spreadsheets, time goes on searching instead of on client work.
One version of the truth
Everyone sees the same services, contacts, deadlines and notes for each client.
Accurate deadlines
Companies House sync brings in company details and filing dates, reducing manual errors.
Better client service
A full timeline means anyone can answer a client question with the history in front of them.
Secure document sharing
A client portal is safer than sending financial documents as email attachments.
Practical tips from UK practice
- Import companies from Companies House rather than typing details by hand.
- Record every service a client takes, so recurring work is created automatically.
- Add a short note after every important client call.
- Ask clients to upload documents through the portal rather than by email.
Related Remindoo features
Written and reviewed by Waqas Sagar ACA FCCA FMAAT, Chartered Accountant with 18+ years in practice. Founder and MD of Accotax, an ICAEW, ACCA and AAT regulated London practice that has served over 5,000 clients, and founder of Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
Read all reviews on Trustpilot“With Remindoo, everything from the first enquiry to onboarding and ongoing client management is tracked in one place… It saves us hours and gives me, as a practice owner, complete visibility of where the firm stands.”
“The biggest benefit is having clients, tasks, deadlines, workflows, proposals and communication all organised in one place.”
“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”
“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”
