How to Manage Internal and External Deadlines - Remindoo

Learn how to manage internal and external deadlines in Remindoo to improve team accountability, meet client deadlines, and organise tasks efficiently.

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Key Steps to Set Internal and External Deadlines in Remindoo 1. Creating a Task with Deadlines

When creating a task in Remindoo, you will be prompted to set both an internal and an external deadline.

Internal Deadline : This is the deadline for your team to complete their part of the task.

External Deadline : This is the final deadline for the task to be completed and delivered.

1. Importance of Internal Deadlines

Internal deadlines help ensure that the team stays on track.
Meeting the internal deadline is crucial for ensuring that the external deadline is not missed.

2. Example of Deadline Management

For instance, if a task has an internal deadline of February 5th and an external deadline of February 12th: The team must complete their work by February 5th to ensure the external deadline of February 12th is met.
The team must complete their work by February 5th to ensure the external deadline of February 12th is met.

3. Conclusion

Remindoo helps teams stay aware of internal deadlines to ensure external deadlines are met.

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Why recording every task matters in an accountancy practice

Accounting firms run on deadlines: VAT returns, payroll, confirmation statements, accounts and Self Assessment. Recording every job as a task, with an owner and a date, is the simplest way to make sure nothing is missed.

Avoid penalties

HMRC and Companies House charge penalties for late filing. A task for every deadline, with an internal date before it, gives the team a buffer.

Nothing depends on memory

Recorded tasks mean work continues when someone is off sick, on leave or has left the firm.

Consistent quality

Subtask checklists make every job follow the same steps and reviews, whoever does the work.

Visibility for managers

Filters by owner, status and deadline show at a glance what is late, what is due and who needs help.

Practical tips from UK practice

Set an internal deadline two to four weeks before every statutory deadline.
Use recurring tasks for repeat work such as VAT, payroll and bookkeeping.
Break larger jobs into subtasks, including a review step.
Comment on the task instead of by email, so the history stays with the work.

Related Remindoo features

Written and reviewed by Annie, Product Lead at Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.

What UK practices say about Remindoo

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“With Remindoo, everything from the first enquiry to onboarding and ongoing client management is tracked in one place… It saves us hours and gives me, as a practice owner, complete visibility of where the firm stands.”

Shaz Israr

“The biggest benefit is having clients, tasks, deadlines, workflows, proposals and communication all organised in one place.”

Taxaccolega Chartered Accountants

“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”

Afia Begum

“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”

Premier Books Consultancy Ltd