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Payroll & pensions
Payroll and Pensions Links for UK Employers and Bureaus
Official links only, organised by task, with notes on who uses each one.
Official sources only · Links checked 23 September 2026 · Last updated 23 September 2026
Quick answer
Payroll teams rely on GOV.UK for rates and thresholds, minimum wage rates, Basic PAYE Tools, payroll software lists, P11D reporting and statutory pay calculators. Workplace pension duties and declarations of compliance are handled through The Pensions Regulator.
Rates and tools
Rates change every April — update payroll software and client letters before the first pay run.
| Task | Official link | Who uses it | Notes |
|---|---|---|---|
| Rates and thresholds for employers 2026 to 2027 | Open Rates and thresholds for employers 2026 to 2027 (opens in new tab) | Payroll | — |
| National Minimum Wage and National Living Wage rates | Open National Minimum Wage and National Living Wage rates (opens in new tab) | Employers | — |
| Basic PAYE Tools | Open Basic PAYE Tools (opens in new tab) | Small employers | — |
| Payroll software list | Open Payroll software list (opens in new tab) | Employers, bureaus | — |
Benefits, statutory pay and CIS
P11D forms are due by 6 July.
| Task | Official link | Who uses it | Notes |
|---|---|---|---|
| Expenses and benefits: reporting (P11D) | Open Expenses and benefits: reporting (P11D) (opens in new tab) | Employers | — |
| Calculate Statutory Sick Pay | Open Calculate Statutory Sick Pay (opens in new tab) | Employers | — |
| CIS contractor duties, including verifying subcontractors | Open CIS contractor duties, including verifying subcontractors (opens in new tab) | Contractors | — |
Pensions
Re-enrolment and declarations run on a cycle — set recurring tasks.
| Task | Official link | Who uses it | Notes |
|---|---|---|---|
| The Pensions Regulator | Open The Pensions Regulator (opens in new tab) | Employers | Declaration of compliance, re-enrolment |
See it working with your own clients
Client references, payment reminders and deadlines in one place.
Keep all of this inside your practice management software
Store each client’s UTR, VAT number, PAYE reference, Accounts Office reference and Corporation Tax payment reference in custom fields on the client record. Create one payment instructions email template with tokens that fill in each client’s own reference, then send it to one client or in bulk before each deadline. Set automated reminders and recurring tasks for every payment date, and pull filing deadlines with Companies House sync. Remindoo doesn’t submit filings, take payments or connect to HMRC — it keeps the references and the reminders in one place.
See the Remindoo how-to guides and getting started.
More link categories
Frequently asked questions
When are P11Ds due?
P11D and P11D(b) forms are due by 6 July after the end of the tax year. Class 1A National Insurance is then payable by 22 July electronically. Send clients a benefits information request well before.
Where do I find this year’s PAYE rates and thresholds?
HMRC publishes a Rates and thresholds for employers page for each tax year on GOV.UK. Check it before the first pay run in April.
How do I pay PAYE and CIS to HMRC?
Pay to HMRC Cumbernauld (08 32 10, 12001039) using the 13-character Accounts Office reference, by the 22nd of the next tax month electronically. See our PAYE and CIS payment page for full details and warnings.
Do small employers need payroll software?
Employers must report payroll to HMRC in real time. HMRC’s free Basic PAYE Tools suits employers with fewer than 10 employees; others use commercial software from the GOV.UK payroll software list.
What is a declaration of compliance?
It is the confirmation an employer gives The Pensions Regulator about how it has met its automatic enrolment duties, including after each re-enrolment. The Regulator’s website explains deadlines.
How can a payroll bureau keep on top of every client’s deadlines?
Create recurring payroll services with task templates for each pay frequency, set internal deadlines before RTI submissions and use reminders to request changes from clients. Remindoo supports this with recurring tasks, reminders and email templates.
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Last updated 23 September 2026. General guidance, not regulatory advice. Always follow the official GOV.UK page.
Why recording every task matters in an accountancy practice
Accounting firms run on deadlines: VAT returns, payroll, confirmation statements, accounts and Self Assessment. Recording every job as a task, with an owner and a date, is the simplest way to make sure nothing is missed.
Avoid penalties
HMRC and Companies House charge penalties for late filing. A task for every deadline, with an internal date before it, gives the team a buffer.
Nothing depends on memory
Recorded tasks mean work continues when someone is off sick, on leave or has left the firm.
Consistent quality
Subtask checklists make every job follow the same steps and reviews, whoever does the work.
Visibility for managers
Filters by owner, status and deadline show at a glance what is late, what is due and who needs help.
Practical tips from UK practice
- Set an internal deadline two to four weeks before every statutory deadline.
- Use recurring tasks for repeat work such as VAT, payroll and bookkeeping.
- Break larger jobs into subtasks, including a review step.
- Comment on the task instead of by email, so the history stays with the work.
Related Remindoo features
Written and reviewed by Waqas Sagar ACA FCCA FMAAT, Chartered Accountant with 18+ years in practice. Founder and MD of Accotax, an ICAEW, ACCA and AAT regulated London practice that has served over 5,000 clients, and founder of Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
Read all reviews on Trustpilot“With Remindoo, everything from the first enquiry to onboarding and ongoing client management is tracked in one place… It saves us hours and gives me, as a practice owner, complete visibility of where the firm stands.”
“The biggest benefit is having clients, tasks, deadlines, workflows, proposals and communication all organised in one place.”
“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”
“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”
