Checklist
Bookkeeping Checklist
Bookkeeping Checklist gives UK accountancy teams a practical workflow for repeat client work. Preview the key steps below, download the full checklist, then turn it into a recurring Remindoo workflow with owners, reminders and visibility.
Turn this into a recurring workflow in Remindoo
Create a service template, add subtasks, set trigger dates and assign owners so this checklist runs automatically for every relevant client.
Remindoo is a CRM software designed for accounting firms. It helps you manage your monthly bookkeeping workflows with total precision and zero stress. By using Remindoo, you can track your bookkeeping services to ensure that every bank reconciliation and VAT check is performed to the highest standard. This gives your team more time to focus on high-level advisory work.
Bank And Cash Reconciliation
The most important aspect of any bookkeeping job is to ensure your numbers in the software match the real world. This monthly task involves checking each transaction against the bank statement. Moreover, this ensures nothing has been missed out or duplicated. A clean bank reconciliation serves as the foundation of a reliable set of books.
Sales Ledger And Income Review
Keeping a close eye on the incoming money is vital for your client’s cash flow. This stage focuses on ensuring all sales invoices are raised correctly, and payments are matched to the right customers. This helps in identifying which customers are late with their payments, so your client is alerted.
Purchase Ledger And Expenses
Managing expenses helps ensure your firm claims everything it is entitled to. You need to verify that VAT is recorded accurately and all supplier bills are accounted for properly. This keeps your profit and loss statement accurate and makes sure that there are no double payments.
Payroll And Pension Postings
Payroll is known to be the largest expense for a business, so make sure the data is on point. This stage involves moving the payroll figures from the payroll software into the general ledger. This ensures that gross wages, taxes, and pension contributions are recorded in the right places for the monthly reports.
VAT Verification And Controls
If your client is VAT-registered, then every transaction needs a quick check to ensure the tax treatment is correct. This is not only about filing the return, but making sure data is clean all month long. If you catch errors early, it can help prevent large and stressful corrections at the end of the quarter.
Month-End Journals And Adjustments
To get a true picture of your business’s performance, you need to account for things that do not involve a simple bank transaction. These journals manage the figures smoothly, so your monthly “Profit and Loss” (P&L) makes sense. It turns basic bookkeeping into professional financial reporting.
Standardise Your Delivery With Remindoo
Bookkeeping can quickly become overwhelming, with numerous transactions, invoices, reconciliations, and deadlines to manage. Manual tracking increases the risk of errors, missed payments, and compliance issues. That’s why using Remindoo to automate your bookkeeping process makes a huge difference. It reduces errors, saves time, and ensures your team stays on top of every task without relying on spreadsheets.
How It Works
- Create a “Bookkeeping” service template
- Create tasks and subtasks templates for each service
- Build checklists for the service
- Generate a new task and assign “Bookkeeping” as an external service
- Make the task recurring and set the frequency to monthly (or as needed)
- Assign team members to tasks
- Use auto-created subtasks and built-in checklist templates
- Send automated reminders to internal teams
- Monitor progress in a single central system, eliminating spreadsheet tracking
Remindoo standardises your bookkeeping process, automates repetitive tasks, and minimises errors. It provides a structured and reliable system so your team can focus on strategic financial management, confident that every detail is accurately captured and monitored.
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Why recording every task matters in an accountancy practice
Accounting firms run on deadlines: VAT returns, payroll, confirmation statements, accounts and Self Assessment. Recording every job as a task, with an owner and a date, is the simplest way to make sure nothing is missed.
Avoid penalties
HMRC and Companies House charge penalties for late filing. A task for every deadline, with an internal date before it, gives the team a buffer.
Nothing depends on memory
Recorded tasks mean work continues when someone is off sick, on leave or has left the firm.
Consistent quality
Subtask checklists make every job follow the same steps and reviews, whoever does the work.
Visibility for managers
Filters by owner, status and deadline show at a glance what is late, what is due and who needs help.
Practical tips from UK practice
- Set an internal deadline two to four weeks before every statutory deadline.
- Use recurring tasks for repeat work such as VAT, payroll and bookkeeping.
- Break larger jobs into subtasks, including a review step.
- Comment on the task instead of by email, so the history stays with the work.
Related Remindoo features
Written and reviewed by Annie, Product Lead at Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
Read all reviews on Trustpilot“With Remindoo, everything from the first enquiry to onboarding and ongoing client management is tracked in one place… It saves us hours and gives me, as a practice owner, complete visibility of where the firm stands.”
“The biggest benefit is having clients, tasks, deadlines, workflows, proposals and communication all organised in one place.”
“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”
“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”
