Payroll And PAYE (Monthly)

A minor calculation error in your monthly payroll can impact the livelihoods of your employees and trigger HMRC compliance checks. Remindoo transforms this payroll cycle into a structured and recurring service. It automates data collection and deadline tracking to ensure every payroll run is verified, compliant and delivered on time. This eliminates the need for manual trackers and fragmented lists.

Starters, Leavers, And Employee Changes

Payroll accuracy depends on the accuracy of the data entered into the payroll system. Before processing payroll, verify all staffing changes, including setting up new starters with correct tax codes and issuing final pay and P45s for leavers.

Variable Pay And Statutory Deductions

After verifying the core workforce data, carefully check the specific earnings and deductions for the current period. This covers the difference between basic salary and gross pay, ensuring statutory deductions are calculated using the latest HMRC rates.

PAYE And NI Accuracy Checks

It is essential to verify that the PAYE tax and National Insurance deductions are accurate before you finalise the payroll. This can be done by comparing the current month’s total with the total from the previous month. This analysis can help identify any unusual changes, such as unexpected tax refunds or an increase in NI. Furthermore, any discrepancies must be resolved before employees are paid.

RTI Submissions And HMRC Compliance

Real-Time Information (RTI) requires payroll data to be submitted to HMRCon or before the payment. This is the most crucial compliance step, as late or missing Full Payment Submissions (FPS) can lead to automatic penalties. If no employees are paid in a tax period, an Employer Payment Summary (EPS) must be submitted.

Final Review And Approval

Payroll should not be finalised without documented client approval. This protects the firm and ensures the client is aware of their total funding requirement for wages and HMRC liabilities.

Payroll & PAYE with Remindoo

Managing payroll and PAYE can be complex, with strict deadlines for RTI submissions, payslips, and employee payments. Remindoo helps firms manage payroll as a recurring, structured service, ensuring every step is completed accurately and on time. By using tasks, subtasks, and built-in checklists, teams can follow a consistent workflow, reduce errors, and maintain full visibility without relying on spreadsheets.

How It Works

Set up Payroll & PAYE as a recurring service in Remindoo with a monthly frequency
Automatically generate monthly payroll tasks for each client based on the schedule
Create a main payroll task and split it into subtasks, such as running payroll, reviewing calculations and compliance checks, and submitting RTI to HMRC
Use payroll-specific checklists to ensure payslips, deductions, and submissions are correct and complete
Assign tasks to team members for clear ownership and accountability
Set up automated reminders for internal teams and clients to meet deadlines
Track progress in a central system, eliminating manual trackers or lists

With Remindoo, payroll and PAYE work becomes a structured, repeatable process, helping firms manage compliance, reduce mistakes, and stay on schedule every month.

Ready to Transform Your Practice?

Join hundreds of accounting firms already using Remindoo to streamline their operations and grow their business.