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Checklist · Internal
Month End Practice Management Checklist for Accountants
Take control of your practice with a consistent end-of-month review routine.
Built by a practising Chartered Accountant · Unlimited users · 60-day free trial · Last updated 23 September 2026
Quick answer
A monthly review ensures you aren't just reacting to crises. Review your firm's KPIs (capacity, utilisation, debtors), plan upcoming client deadlines, and touch base with your team to clear bottlenecks before they become urgent.
What financial metrics should I check?
Monitor your accounts receivable (debtors), work-in-progress (WIP) levels, and any overdue invoices.
Look for trends. Are you getting paid slower than last month? Why? Address these issues proactively rather than waiting for cash flow to dry up.
How do I plan for the month ahead?
Identify the main deadlines and projects for the next four weeks. Ensure your team has the capacity to deliver.
Review your team's workload. Is anyone overloaded? Can you reassign tasks to even out the capacity across your firm?
Checklist preview
0/4 done · showing 4 of 8 itemsThe full 8-item checklist is in the download below. Enter your name and email to get it as a Word or PDF file.
This is a standard checklist. Each firm's requirements may vary, so please cross-check everything against current GOV.UK, Companies House and professional body guidance before relying on it.
See it working with your own clients
A 30-minute walkthrough using your services, deadlines and templates.
Turn this into a task and subtask template in Remindoo
Save each group as a task with subtasks, attach it to the right service and let recurring tasks create it for every client, every period. Each item gets an owner and a deadline, and nothing depends on someone remembering to print the list. See task and subtask templates.
What are the common mistakes?
- Ignoring the financials until year-end
- Not checking WIP levels regularly
- Failing to communicate upcoming deadlines to staff
- Letting debtors build up unchecked
- Not doing a retrospective on the past month
“Automated reminders and task templates save countless hours each week.”
Frequently asked questions
How long should a review take?
Two to four hours, depending on the size of your firm. It should be a dedicated focus time.
Do I need to involve the team?
Yes, share the high-level findings and involve them in capacity discussions—it builds transparency.
What if I’m a sole practitioner?
It’s even more critical. You are the sole driver of your practice—don't neglect your own 'management' time.
Should I look at client growth?
Yes, track your client list. Are you focusing on the right types of clients?
Is this a billing time?
Monthly billing is often preferred by clients and helps manage cash flow—use this time to finalise invoices.
What if everything looks good?
Use the extra time to plan for growth, update your systems, or focus on a long-term goal.
Ready to run a calmer practice?
See Remindoo with your own clients, or start free for 60 days with unlimited users.
Sources
Last updated 23 September 2026. General guidance, not regulatory advice.
Why recording every task matters in an accountancy practice
Accounting firms run on deadlines: VAT returns, payroll, confirmation statements, accounts and Self Assessment. Recording every job as a task, with an owner and a date, is the simplest way to make sure nothing is missed.
Avoid penalties
HMRC and Companies House charge penalties for late filing. A task for every deadline, with an internal date before it, gives the team a buffer.
Nothing depends on memory
Recorded tasks mean work continues when someone is off sick, on leave or has left the firm.
Consistent quality
Subtask checklists make every job follow the same steps and reviews, whoever does the work.
Visibility for managers
Filters by owner, status and deadline show at a glance what is late, what is due and who needs help.
Practical tips from UK practice
- Set an internal deadline two to four weeks before every statutory deadline.
- Use recurring tasks for repeat work such as VAT, payroll and bookkeeping.
- Break larger jobs into subtasks, including a review step.
- Comment on the task instead of by email, so the history stays with the work.
Related Remindoo features
Written and reviewed by Waqas Sagar ACA FCCA FMAAT, Chartered Accountant with 18+ years in practice. Founder and MD of Accotax, an ICAEW, ACCA and AAT regulated London practice that has served over 5,000 clients, and founder of Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
Read all reviews on Trustpilot“With Remindoo, everything from the first enquiry to onboarding and ongoing client management is tracked in one place… It saves us hours and gives me, as a practice owner, complete visibility of where the firm stands.”
“The biggest benefit is having clients, tasks, deadlines, workflows, proposals and communication all organised in one place.”
“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”
“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”
