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Template · Staff
Employment Contract for Accountancy Staff Template (UK, Free Download)
A clear, legally compliant employment contract for new team members.
Built by a practising Chartered Accountant · Unlimited users · 60-day free trial · Last updated 23 September 2026
Quick answer
An employment contract is essential for defining the relationship between your firm and the employee. It should cover duties, hours, salary, holidays, and confidentiality, ensuring both parties understand their rights and obligations under UK employment law.
Who is this sent to, and when?
- Sent to
- New Staff
- When to send it
- On offer of employment
What should an employment contract for accountancy staff include?
Your contract must meet statutory requirements and clearly define the role.
Key clauses include:
- Job title and description
- Place of work and remote working arrangements
- Hours of work and flexibility
- Remuneration and benefits
- Holiday entitlement
- Notice periods
- Confidentiality and non-solicitation
When should you issue the contract?
Always provide the employment contract before or on the first day of employment to comply with the Statement of Particulars requirements.
Providing it well in advance allows the employee time to review and sign before starting.
Preview the template
Template only. Review with a solicitor or your professional body before use.
Employment Contract for Accountancy Staff Template
Employment Contract
This Employment Contract is made on [Date] between:
[Firm Name] (the Employer) and [Employee Name] (the Employee).
1. Role and Duties
The Employee is employed as [Job Title]. Duties include providing support for [Service Areas], maintaining client files, and ensuring adherence to professional standards.
2. Remuneration
The annual salary shall be £[Salary], payable
Preview shows the opening and key sections. The full editable file is free to download below.
See it working with your own clients
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Send this from Remindoo
Save it once in Remindoo and send it from there. Store the wording as an email template, then use tokens so client names, company numbers and dates fill in automatically. Send it to one client or to a filtered group with bulk client emails. For requests that repeat, pair it with automated reminders and a recurring task so it goes out every period without anyone remembering.
What are the common mistakes?
- Omitting essential statutory particulars
- Vague role descriptions
- Failing to update for changes in law
- Neglecting to include a notice period
“Automated reminders and task templates save countless hours each week.”
Frequently asked questions
Is this contract legally binding?
Yes, once signed, it forms a legally binding agreement between you and the employee.
Do I need a lawyer to review this?
While this is a robust template, it is always advisable to have your specific HR policies reviewed by a solicitor.
What if the employee works remotely?
You should explicitly state the place of work and any requirements for home office setups.
Are trial periods included?
This template assumes a standard contract, but you may want to add a probation period clause.
How do I handle salary reviews?
Include a clause stating that salary is reviewed annually at the firm's discretion.
What about tax and NIC?
As the employer, you are responsible for operating PAYE and NIC on the salary paid.
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Sources
Last updated 23 September 2026. General guidance, not regulatory advice.
Why knowing what each employee is working on matters
In a growing practice, the partner can no longer hold every job in their head. Clear ownership and visible workload are what stop deadlines slipping when someone is on leave, busy or new.
Clear ownership
Every client and task has a named person, so nothing sits unassigned and clients get consistent answers.
Balanced workload
Seeing tasks per person helps managers move work before one person is overloaded and another is waiting.
Cover for absence
When work, notes and history live in one system, a colleague can pick up a job without starting from scratch.
Controlled access
Roles and permissions keep sensitive client and AML data visible only to people who need it.
Practical tips from UK practice
- Group people into teams around services or client portfolios, and name a Team Lead for each.
- Review the employee task breakdown weekly, not only when a deadline is missed.
- Give new starters a limited role first, then widen access as they are trained.
- Use bulk reassignment when someone leaves or goes on holiday, rather than moving tasks one by one.
Related Remindoo features
Written and reviewed by Waqas Sagar ACA FCCA FMAAT, Chartered Accountant with 18+ years in practice. Founder and MD of Accotax, an ICAEW, ACCA and AAT regulated London practice that has served over 5,000 clients, and founder of Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
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“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”
“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”
