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Template · Staff
Job Offer Letter Template (UK, Free Download)
Formalise your job offer with a professional and welcoming letter.
Built by a practising Chartered Accountant · Unlimited users · 60-day free trial · Last updated 23 September 2026
Quick answer
A job offer letter confirms the key terms of the offer, including salary, start date, and role, acting as a precursor to the formal employment contract.
Who is this sent to, and when?
- Sent to
- Candidate
- When to send it
- Following a successful interview
What should a job offer letter include?
Keep it professional yet welcoming, covering the main terms.
- Job title
- Salary
- Start date
- Reporting line
- Conditions of offer (e.g., references)
Preview the template
Template only. Review with a solicitor or your professional body before use.
Job Offer Letter Template
Job Offer
Dear [Candidate Name],
We are delighted to offer you the position of [Job Title] at [Firm Name].
Offer Details
Salary: £[Amount] per annum.
Start Date: [Date].
Reporting to: [Manager Name].
This offer is subject to satisfactory references and confirmation of your right to work in the UK.
We look forward to welcoming you to the team.
Yours sincerely,
[Your
Preview shows the opening and key sections. The full editable file is free to download below.
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Send this from Remindoo
Save it once in Remindoo and send it from there. Store the wording as an email template, then use tokens so client names, company numbers and dates fill in automatically. Send it to one client or to a filtered group with bulk client emails. For requests that repeat, pair it with automated reminders and a recurring task so it goes out every period without anyone remembering.
What are the common mistakes?
- Omitting conditions (references/right to work)
- Failing to send promptly
- Vague terms
- Lack of professionalism
“Automation saves time and no follow-up is missed.”
Frequently asked questions
Is this the same as a contract?
No, this is a letter of offer; the contract follows.
What if they have a long notice period?
State the agreed start date and confirm it's subject to their notice period.
Should I call them too?
Yes, always call to offer before sending the written letter.
Do I need to include benefits?
Briefly mention key benefits if applicable.
Can the offer be withdrawn?
Yes, but be careful of any verbal commitments made.
How long should they have to sign?
A reasonable timeframe, e.g., 5-7 days.
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Sources
Last updated 23 September 2026. General guidance, not regulatory advice.
Why recording every task matters in an accountancy practice
Accounting firms run on deadlines: VAT returns, payroll, confirmation statements, accounts and Self Assessment. Recording every job as a task, with an owner and a date, is the simplest way to make sure nothing is missed.
Avoid penalties
HMRC and Companies House charge penalties for late filing. A task for every deadline, with an internal date before it, gives the team a buffer.
Nothing depends on memory
Recorded tasks mean work continues when someone is off sick, on leave or has left the firm.
Consistent quality
Subtask checklists make every job follow the same steps and reviews, whoever does the work.
Visibility for managers
Filters by owner, status and deadline show at a glance what is late, what is due and who needs help.
Practical tips from UK practice
- Set an internal deadline two to four weeks before every statutory deadline.
- Use recurring tasks for repeat work such as VAT, payroll and bookkeeping.
- Break larger jobs into subtasks, including a review step.
- Comment on the task instead of by email, so the history stays with the work.
Related Remindoo features
Written and reviewed by Waqas Sagar ACA FCCA FMAAT, Chartered Accountant with 18+ years in practice. Founder and MD of Accotax, an ICAEW, ACCA and AAT regulated London practice that has served over 5,000 clients, and founder of Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
Read all reviews on Trustpilot“With Remindoo, everything from the first enquiry to onboarding and ongoing client management is tracked in one place… It saves us hours and gives me, as a practice owner, complete visibility of where the firm stands.”
“The biggest benefit is having clients, tasks, deadlines, workflows, proposals and communication all organised in one place.”
“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”
“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”
