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Template · Staff
Staff Leaver Letter Template (UK, Free Download)
Formalise the end of an employment relationship with a clear leaver letter.
Built by a practising Chartered Accountant · Unlimited users · 60-day free trial · Last updated 23 September 2026
Quick answer
A staff leaver letter acknowledges an employee's resignation or termination, confirming their final day and any post-employment obligations.
Who is this sent to, and when?
- Sent to
- Staff
- When to send it
- Following a resignation or termination
What should be in a leaver letter?
Confirm dates, final pay, and next steps.
- Date of resignation
- Last working day
- Final salary and holiday pay details
- Return of firm property
- Reminder of confidentiality
Preview the template
Template only. Review with a solicitor or your professional body before use.
Staff Leaver Letter Template
Acknowledgement of Resignation
Dear [Employee Name],
We formally acknowledge your resignation on [Date].
Final Arrangements
Last working day: [Date].
Final salary: To be paid on [Date].
Holiday pay: [Details].
Please return all firm property by [Date]. We remind you of your ongoing confidentiality and non-solicitation obligations.
We wish you all the best.
Yours sincerely,
[Your
Preview shows the opening and key sections. The full editable file is free to download below.
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Send this from Remindoo
Save it once in Remindoo and send it from there. Store the wording as an email template, then use tokens so client names, company numbers and dates fill in automatically. Send it to one client or to a filtered group with bulk client emails. For requests that repeat, pair it with automated reminders and a recurring task so it goes out every period without anyone remembering.
What are the common mistakes?
- Inaccurate final pay calculations
- Failing to remind about confidentiality
- Unclear final dates
- Missing the return of property
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Frequently asked questions
Do I need to give a reference?
Usually not legally required, but standard for many firms.
When should P45 be issued?
After the final payment has been made.
What if they have outstanding debt?
Deductions must be allowed by the contract.
Should I conduct an exit interview?
Yes, it provides valuable feedback.
What about garden leave?
Only if included in the original contract.
How long to keep their records?
Typically 6 years for tax purposes.
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Sources
Last updated 23 September 2026. General guidance, not regulatory advice.
Why knowing what each employee is working on matters
In a growing practice, the partner can no longer hold every job in their head. Clear ownership and visible workload are what stop deadlines slipping when someone is on leave, busy or new.
Clear ownership
Every client and task has a named person, so nothing sits unassigned and clients get consistent answers.
Balanced workload
Seeing tasks per person helps managers move work before one person is overloaded and another is waiting.
Cover for absence
When work, notes and history live in one system, a colleague can pick up a job without starting from scratch.
Controlled access
Roles and permissions keep sensitive client and AML data visible only to people who need it.
Practical tips from UK practice
- Group people into teams around services or client portfolios, and name a Team Lead for each.
- Review the employee task breakdown weekly, not only when a deadline is missed.
- Give new starters a limited role first, then widen access as they are trained.
- Use bulk reassignment when someone leaves or goes on holiday, rather than moving tasks one by one.
Related Remindoo features
Written and reviewed by Waqas Sagar ACA FCCA FMAAT, Chartered Accountant with 18+ years in practice. Founder and MD of Accotax, an ICAEW, ACCA and AAT regulated London practice that has served over 5,000 clients, and founder of Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
Read all reviews on Trustpilot“With Remindoo, everything from the first enquiry to onboarding and ongoing client management is tracked in one place… It saves us hours and gives me, as a practice owner, complete visibility of where the firm stands.”
“The biggest benefit is having clients, tasks, deadlines, workflows, proposals and communication all organised in one place.”
“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”
“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”
