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Template · Internal
Internal Suspicious Activity Report Form
A confidential internal route for staff to report facts and suspicion to the MLRO.
Built by a practising Chartered Accountant · Unlimited users · 60-day free trial · Last updated 24 September 2026
Quick answer
Staff should report suspicion internally through the firm's confidential procedure without investigating beyond their role or alerting the client. The MLRO then considers the facts and decides whether an external SAR is required.
Who is this sent to, and when?
- Sent to
- MLRO or nominated officer
- When to send it
- Immediately when suspicion arises
How should the form be handled?
Restrict access, preserve dates and facts, and follow the firm's tipping-off controls.
This template is not an external NCA SAR and should be adapted to the firm's policy.
Preview the template
Template only. Review with a solicitor or your professional body before use.
Internal Suspicious Activity Report Form
Internal Suspicion Report
Date and time: [Date and time]
Reporter: [Name and role]
Client or matter: [Reference]
Facts observed
[State facts, dates, transactions and documents without speculation]
Reason for suspicion
[Explain why the facts caused concern]
Actions already taken
[State only actions within your role]
MLRO decision
[Restricted to
Preview shows the opening and key sections. The full editable file is free to download below.
See it working with your own clients
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Send this from Remindoo
Save it once in Remindoo and send it from there. Store the wording as an email template, then use tokens so client names, company numbers and dates fill in automatically. Send it to one client or to a filtered group with bulk client emails. For requests that repeat, pair it with automated reminders and a recurring task so it goes out every period without anyone remembering.
What are the common mistakes?
- Alerting the client
- Adding unsupported allegations
- Delaying escalation
- Sharing the report widely
“Managing deadlines and tasks is much easier.”
Frequently asked questions
Is this the NCA SAR form?
No. It is an internal report to the MLRO.
Can staff tell the client?
Staff should follow the firm's procedure and avoid disclosures that could amount to tipping off.
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Sources
Last updated 24 September 2026. General guidance, not regulatory advice.
Why practice reporting matters
You cannot manage what you cannot see. A practice dashboard turns day-to-day work into numbers owners and managers can act on.
Early warning on deadlines
Seeing overdue and upcoming work across the firm lets you step in before a penalty is at risk.
Informed hiring decisions
Client growth and workload trends show when it is time to recruit.
Understand your client mix
Clients by type show which services and sectors drive your practice.
Accountable teams
Shared reports make performance discussions factual and fair.
Practical tips from UK practice
- Review the dashboard at the same time every week with team leads.
- Track overdue tasks as a trend, not a single number.
- Compare client growth with team capacity before taking on large new clients.
Related Remindoo features
Written and reviewed by Waqas Sagar ACA FCCA FMAAT, Chartered Accountant with 18+ years in practice. Founder and MD of Accotax, an ICAEW, ACCA and AAT regulated London practice that has served over 5,000 clients, and founder of Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
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