Many small jobs, tight windows
A bureau's risk is volume, not complexity. Recurring schedules per pay frequency put every run on the board with its own pay date and internal cut-off.
For UK payroll bureaus
Practice management software for payroll bureaus
Weekly, fortnightly, four-weekly and monthly runs, each with its own cut-off and its own client waiting to send hours. Remindoo wraps your payroll software in a schedule, a chaser and an audit trail, so no run slips past its pay date.
Unlimited users · Per-client pricing · Built by a practising Chartered Accountant
What bureaus use it for
Waiting on client data
Automatic reminders chase hours, starters, leavers and changes before the cut-off, and the chasing stops the moment the client responds.
Approvals that stall
Send drafts for approval, record the answer against the pay period and keep the trail on the client record, so nobody is searching an inbox for a yes.
Handover between staff
Standard task templates mean any payroll administrator can pick up a run and see the steps, the checks and what has been done.
Documents in the wrong place
Payslips, P60s, pension reports and P32s live against the client and the period through the portal, not in email threads.
Year end and RTI dates
Fixed dates such as the final submission for the tax year, P60s and P11Ds sit alongside the client-specific runs.
Setting it up for a bureau
- 1Import your client list and set the pay frequency, pay date and internal cut-off for each payroll.
- 2Build one task template per frequency, covering data collection, processing, checks, approval, submission and pension upload.
- 3Turn on reminders for hours, starters and leavers, and route client submissions through the portal.
- 4Use the dashboard each morning to see runs due, runs waiting on clients and runs at risk.
- 5Keep payslips, reports and approvals against the client and period for your own records and reviews.
Where Remindoo stops
Remindoo does not calculate pay or file RTI. Your payroll software keeps doing that. What Remindoo removes is the surrounding admin: the schedule, the chasing, the approvals, the document trail and the visibility across every client at once. Bureaus normally keep their payroll engine and replace spreadsheets, shared calendars and inbox chasing.
Payroll bureau questions
What does a payroll bureau need from practice management software?
A bureau runs the same jobs many times a month, so it needs recurring schedules per pay frequency, a clear view of what is waiting on client approval, reminders that chase clients for hours and starters, and a record of what was submitted and when.
Does Remindoo run payroll?
No. Remindoo is the workflow, client and deadline layer around your payroll software. You keep your payroll engine for calculations and RTI submissions, and use Remindoo to manage the schedule, approvals, documents and client chasing.
Can I set up weekly, fortnightly, four-weekly and monthly runs?
Yes. Recurring tasks and task templates let you set a schedule per client, so each payroll appears on the board when it is due rather than living in someone's memory.
How do clients send hours and starters?
Through the client portal and document requests, so submissions land against the right client and pay period instead of being scattered across inboxes.
How do payslip approvals work?
Send the draft for client approval, record the response against the pay period, and keep the audit trail with the client record. Chasers go out automatically until the client responds.
How much does it cost for a bureau?
Pricing is per active client with unlimited users, so adding payroll administrators or a reviewer never increases the bill. See the pricing page for current rates.
Can I see which payrolls are at risk this week?
Yes. Dashboards and deadline views show what is due, what is waiting on the client, and what has not been started, by pay date rather than by month.
Payroll bureau problems Remindoo solves
Common problems we hear, with how Remindoo handles each one.
Jobs live in spreadsheets, emails and people's heads
Quick and detailed task creation, Smart Task Card
The same year-end jobs are set up by hand every year
Recurring tasks, task and subtask templates
Staff skip steps and quality varies between preparers
Checklists for tasks, service checklists
Onboarding takes weeks of back-and-forth
Client onboarding, client journey, document portal
Client data is scattered across systems
Centralised client information, client card, client notes
Companies House dates are keyed in by hand and get wrong
Companies House sync, bulk sync
Client emails sit in personal inboxes
Connect inbox, link emails to clients
Staff can't discuss emails privately
Internal notes on emails
Guides for payroll bureaus
How do you set up recurring tasks in an accounting firm?
Set up recurring tasks by listing every repeating service per client, giving each a frequency, owner, internal deadline and statutory deadline, and attaching a standard template of subtasks.
How do accounting firms plan team capacity for busy season?
Plan capacity by estimating the hours each recurring job needs, adding up work due in each month, and comparing it with each person's available hours after leave and admin.
How should an accounting firm set up roles, permissions and MFA?
Set up roles by grouping staff by what they need to see and do, give each role the fewest permissions required, require multi-factor authentication for every user and review access whenever someone joins, changes role or leaves.
Built for UK practice growth
Every deadline. Every client. One system.
Start with the workflows that cause the most chasing, then bring leads, AML, proposals and clients into the same calm operating system.
Why recording every task matters in an accountancy practice
Accounting firms run on deadlines: VAT returns, payroll, confirmation statements, accounts and Self Assessment. Recording every job as a task, with an owner and a date, is the simplest way to make sure nothing is missed.
Avoid penalties
HMRC and Companies House charge penalties for late filing. A task for every deadline, with an internal date before it, gives the team a buffer.
Nothing depends on memory
Recorded tasks mean work continues when someone is off sick, on leave or has left the firm.
Consistent quality
Subtask checklists make every job follow the same steps and reviews, whoever does the work.
Visibility for managers
Filters by owner, status and deadline show at a glance what is late, what is due and who needs help.
Practical tips from UK practice
- Set an internal deadline two to four weeks before every statutory deadline.
- Use recurring tasks for repeat work such as VAT, payroll and bookkeeping.
- Break larger jobs into subtasks, including a review step.
- Comment on the task instead of by email, so the history stays with the work.
Related Remindoo features
Written and reviewed by Waqas Sagar ACA FCCA FMAAT, Chartered Accountant with 18+ years in practice. Founder and MD of Accotax, an ICAEW, ACCA and AAT regulated London practice that has served over 5,000 clients, and founder of Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
Read all reviews on Trustpilot“With Remindoo, everything from the first enquiry to onboarding and ongoing client management is tracked in one place… It saves us hours and gives me, as a practice owner, complete visibility of where the firm stands.”
“The biggest benefit is having clients, tasks, deadlines, workflows, proposals and communication all organised in one place.”
“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”
“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”
