Tasks
Time Recording on Tasks for Accountants
Knowing how long work really takes helps you price fees and plan capacity. Remindoo lets your team record time directly against tasks, so time is linked to the client and service it belongs to.
Built for UK accountants, bookkeepers and growing accountancy practices.
In practice
How it works
Accurate time records are the basis of fair fees, realistic budgets and honest capacity planning. Remindoo records time where the work happens: on each subtask. Start the timer when you begin a phase such as Chasing Information, stop it when you finish, and the time is logged against that subtask and added to the task total shown in the header. Because each job created from a service carries an estimated time (for example 8 hours for Accounts - Year End + CT600), you can compare actual time with the budget and spot jobs that are running over. Every task also has a Global Time Logs view, opened from the timer in the task list. It lists each log with the Subtask, Start Time, End Time, Duration and Log by, so a manager can see who did what, when and for how long. For practices that bill by the hour or review recovery rates, this separates billable work from internal time and gives clear evidence when a client queries a fee. For fixed-fee work, it shows which phases take the most hours.
Global time logs
Click a task's timer to see every log: subtask, start and end time, duration and who logged it.
What you can see
- "Global Time Logs for Year-end accounts prep FY26" title.
- Description: "View all the timer logs created on this task."
- Subtask column showing which phase the time was logged against.
- Start Time and End Time columns.
- Duration and Log by columns.
Why it matters: A complete per-task time record supports billing, recovery analysis and fee reviews.
Tick the checklist while the timer runs
Start Timer, tick off steps, then Update Changes.
What you can see
View this screenshot’s checklistWhy it matters: Time is recorded live against the phase being worked.
Progress and time update instantly
The subtask moves to In-Progress, shows 50% completed and the time logged.
What you can see
View this screenshot’s checklistWhy it matters: Time and progress update together, so budgets can be checked as the job runs.
Record time where the work happens
- Start and stop a timer on a task
- Time is linked to the task's client and service
- Mark tasks as billable where relevant
Compare with estimates
Service templates can hold estimated hours. Recorded time can be reviewed in the dashboard's timesheet and capacity planning views.
Use it for fee reviews
Seeing recorded time by client and service helps partners spot work that regularly takes longer than its fee allows.
Example: repricing a bookkeeping client
- The monthly bookkeeping service is estimated at 3 hours.
- Recorded time on the last six tasks averages over 5 hours.
- The partner uses this to review the client's fee at renewal.
Illustrative example, adapt it to your own practice's process.
Frequently asked questions
On the task, and in the dashboard's timesheet and capacity planning sections, subject to role permissions.
Recorded time helps with fee reviews and capacity. Invoicing is handled separately in Remindoo's invoice module.
Click the task's timer in the task list to open Global Time Logs, which shows subtask, start time, end time, duration and who logged it.
Both. Each subtask has its own timer, and the task shows the total and a full log.
Continue the Tasks guide
See task management in Remindoo
Book a Demo to explore your firm's tasks, workflow and deadlines.
Book a personalised demonstration based on your firm’s own process.
See it in action
More walkthroughs
Step-by-step guide
Why recording time matters in an accountancy practice
Time is the main cost in every accounting firm. Without recorded time you are guessing whether a fixed fee is profitable, whether a client is taking more work than agreed, or whether a team member is overloaded.
Price services with evidence
Comparing recorded time with the fee for a year-end, VAT return or payroll run shows which clients and services are under-priced before renewal.
Spot scope creep early
When time on a client keeps rising, you can raise it with the client or send an updated proposal rather than absorbing the cost.
Plan capacity realistically
Estimated time against actual time tells managers how much work a person can really take in a busy January or accounts season.
Support fair reviews
Time linked to tasks and clients gives an objective view of workload, rather than relying on who seems busiest.
Practical tips from UK practice
- Start the timer on the task itself, so time is linked to the right client and service automatically.
- Set estimated hours in service templates, then compare them with recorded time each quarter.
- Review the most over-running services before you send renewal proposals or engagement letters.
- Agree as a team which work counts as client time and which is internal, so the numbers are comparable.
Related Remindoo features
Written and reviewed by Annie, Product Lead at Remindoo. Guidance is general; check current GOV.UK and professional body guidance for your firm.
What UK practices say about Remindoo
Read all reviews on Trustpilot“With Remindoo, everything from the first enquiry to onboarding and ongoing client management is tracked in one place… It saves us hours and gives me, as a practice owner, complete visibility of where the firm stands.”
“The biggest benefit is having clients, tasks, deadlines, workflows, proposals and communication all organised in one place.”
“During my trial, the team were absolutely amazing. They helped onboard my clients, set up my settings and made sure everything was ready for me to use… they made the whole process completely stress-free.”
“It brings client information, tasks, recurring deadlines, workflows and reminders together in one place, giving us much better visibility across the team.”
More time recording and capacity planning demos
Time & Capacity
How to Use the Task Timer in Remindoo to Track Work and Subtasks Efficiently
Discover how to monitor task progress
Watch demo: Use the Task Timer in Remindoo to Track Work and Subtasks EfficientlyTime & Capacity
How to manage team capacity and deadlines across projects in Remindoo
Discover how to track employee capacity
Watch demo: manage team capacity and deadlines across projectsTime & Capacity
How to manage team capacity planning with Remindoo in Remindoo
Discover how to optimise workload distribution
Watch demo: manage team capacity planning with RemindooTime & Capacity
How to manage team hours tracking and resource management in Remindoo
Discover how to track team hours instantly
Watch demo: manage team hours tracking and resource management
